Global Moves,
Local Expertise
Immigration assistance
Our services are tailored to meet your company’s requirements and the transferee’s needs.
PIRGROUP will advise and consult on the best immigration route for your employees.
What we offer
For EU citizens
- EU registration
- EU registration is required for EU nationals residing in another EU member state for over 90 days.
- People can apply for EU registration for different reasons, such as employment in another EU member state, and under different conditions, such as having sufficient financial means. Eligibility is assessed on a case-by-case basis.
For non-EU citizens
- Work permits
- Visas
- Residence permits
Work permits
- Work permit types vary from country to country, which is why it is so important to evaluate each individual immigration case. In some countries, you might need to obtain a separate permit for work, while other countries issue work permits together with a specific type of visa or residence permit.
Visas
- Visa types vary based on the purpose of the visit to a foreign country. In some cases, you might need to apply for a short-term visa, while other trips will require long-term visas.
- The purposes of applying for a visa also vary, starting from tourism or business trips, ending with work or studies. Some countries might also have specific types of visas, like visas for startups or digital nomads.
- After a consultation, the PIRGROUP legal team will determine the most applicable visa type for you.
Residence permits
- A residence permit allows non-citizens or non-residents to stay in the country for longer than what is typically allowed for short-term visits. It provides legal ground for an individual to live, work or study in the host country under specific conditions.
- Residence permits also vary by type. Countries usually offer temporary or permanent residence permits, based on the purpose of the visit, as well as the amount of time that the person has already resided in the host country.
- For highly qualified specialists, the Blue Card offers an opportunity to obtain a residence permit for work. It is intended to make it easier for skilled professionals to live and work in the European Union.
Other services
- Address registration
- Assistance with e-signatures
- Acquiring citizenship
- Coordinating document legalisation, notarisation, apostilles
- Consulting on immigration solutions
- Coordinating translations
- Other services can be discussed upon request
How we work
Determining the process
- Analysing documents
- Suggesting best solutions
- PIRGROUP will consult the company representative and the assignee to determine the best applicable immigration process
- PIRGROUP will request all the necessary details and information from the company and assignee to determine the strategy
- In case the assignee is travelling together with their family, PIRGROUP will also determine the best strategy for family members
Developing an action plan
- Step-by-step guidance
- Timelines
- Related costs
- Document collection and preparation
- Providing a step-by-step immigration plan for the assignees
- Explaining the type of permit that the assignee is going to have
- Presenting a full list of documents necessary for the process
- Outlining all applicable fees (translation, legalisation costs, state fees etc.)
- Setting approximate timelines for the process
- Preparing and revising (if necessary) any corporate and personal documents
Application
- Coordinating appointments
- Document submission
- Application follow ups
- Submitting the application
- Making sure that all required documents are ready and in order
- Submitting the documents to the local authorities on behalf of the client (if possible)
- Booking the appointment if the documents are to be submitted in person
- Regularly following up on the submitted application
- Communicating with local authorities if necessary
- Providing additional information to authorities if need be
Finalising the process
- Obtaining the permit
- Final guidelines
- Booking the appointment for collecting the immigration documents, permits
- Accompanying the client on their visits to local authorities
- Receiving legal grounds to stay/work in the country
- Explaining legal rights and obligations
- Guidelines on document/permit expiration
Changes in the assignment
- Action plan
- Document submission
- Following up on the additional application
- Following up with the company on any changes made to the assignment
- Submitting a revised application
- Making sure that all documents are in order and any additional documents are prepared
- Regularly following up on the submitted application
- Communicating with local authorities if necessary
- Providing additional information to authorities if called for
- Accompanying the client on their visits to local authorities if required
Deregistration
- Cancellation of permit
- Address deregistration
- Consulting the company about the departure process and requirements
- Preparing the documents for permit cancellation and address deregistration
- Official deregistration confirmation
Our relocation services
We deliver reliable relocation services and make the employee relocation journey smooth and hassle-free.
We’ve grouped our relocation services into three stages, covering each step of the employee relocation.
Supporting the employee relocation process in the decision-making stage
Taking the decision to move to another country isn’t easy
We all know, every country has its specifics and moving can be very stressful. It’s much easier to decide when you know what to expect. A great tool for easing the process, an excellent way to get to know the new country and get answers to every question is our pre-decision area orientation service.
The pre-decision area orientation service can include:
- Introduction call. We’ll inform the transferee about the specifics of the rental market, budgets and neighbourhoods. We’ll also clarify questions on the customs and lifestyle in the country and provide specific information, tailored to the transferee, to assist with acclimatising in the new location.
- Booking temporary accommodation. We’ll advise on and search for temporary accommodation.
- Airport transfer booking or pickup. We’ll advise on taxi companies and transfers from the airport. We can also book a driver to meet your employee.
- Area orientation. We’ll conduct an accompanied area orientation tour to introduce the transferee and their dependents to aspects such as:
- The public transport system and local traffic (including commute times)
- Shopping options
- Medical facilities
- Places of worship
- Sports, gym facilities
- Local services (e.g. post office, shops, library, dry cleaning, pharmacy)
- Sample apartment viewing. We’ll organise property viewings in line with the relevant housing budget in areas recommended for expats if possible.
- School visits. We’ll provide information and schedule school visits.
Other relocation services can be discussed upon request.
Introduction call
Booking temporary accommodation
Airport transfer booking or pickup
Area orientation
Sample apartment viewing
School visits
PIRGROUP will support your employee relocation process after the transferee’s arrival in the new country
Home finding
Finding the right place to live is an important step in the employee relocation journey, and knowing the local market is an advantage. At PIRGROUP, we’ve been cooperating with trustful broker agencies for many years and know how to protect the tenant.
Careful work with agreements is a must. Always remember that brokers represent landlords’ interests, and clients need to make sure their rights are also protected. With our relocation services we support expats making sure that their move is safe and smooth.
As part of our relocation services, we offer support in finding a safe and comfortable home for the transferee.
- Pre-arrival needs analysis. This will help us understand the transferee’s housing expectations and needs.
- Introduction call. We’ll inform the transferee about the specifics of the rental market, budgets and neighbourhoods. We’ll also clarify questions on the customs and lifestyle in the country and provide specific information, tailored to the transferee, to assist with acclimatising in the new location.
- Landlord checks. We’ll inspect any potential properties in accordance with our high standards.
- A property list. We’ll source suitable housing options that meet the transferee’s needs and budget.
- Property viewing. We’ll schedule remote and on-site viewings of pre-selected properties and can accompany the transferee.
- Lease signing and negotiation. We’ll coordinate the lease process for the selected property, ensuring:
- Lease negotiation, preparation and a non-legal lease review
- A review of the lease together with the transferee to ensure they understand the terms
- All the required signatures for the lease
- Complete information from the landlord to facilitate ongoing tenancy management.
- Payment advice. We’ll coordinate initial payments (e.g. security and other deposits, rent, real estate agency fees, lease registration fees).
- Repair work. We’ll coordinate any pre-move-in refurbishments or repairs.
- Utility payment advice. We’ll advise on and assist with setting up utilities (e.g. water, electricity, gas, cable, phone).
- Insurance advice. We’ll help arrange renters’ insurance.
- Move-in assistance. We’ll conduct an inspection together with the transferee to document the condition of the property and provide a detailed inventory inspection report.
Pre-arrival needs analysis
Introduction call
Landlord checks
A property list
Property viewing
Lease signing and negotiation
Payment advice
Repair work
Utility payment advice
Insurance advice
Move-in assistance
Settling in support
Assisting your employee with settling into their new apartment and country.
As part of the process we call “settling in”, we can provide a lot of useful information about life in the country and practical assistance, making arrangements with many providers. We have a lot of suggestions and experience to share, and we aspire to support expats as much as possible to help them settle in the new environment. We understand it’s a new world and how much of it is unknown.
In this part of the employee relocation journey we can:
- Advise on and assist with setting up utilities (e.g. water, electricity, gas, cable, phone, internet)
- Advise on and assist with local/government compliance and registration, such as:
- local licensing regulations (e.g. driver’s license, parking permits)
- any other applicable local requirements
- Assist with opening a bank account and advise on local banking practices
- Assist with renting, buying and installing furniture and appliances
- Assist with buying, renting or leasing a car
- Advise on and assist with arranging insurance (e.g. car, renters’, health)
- Provide and review information about:
- Public transport
- Shopping options
- Medical facilities
- Places of worship
- Local services (e.g. post office, library, dry cleaning, pharmacy)
- Address general questions and specific points of interest.
School search
Moving to another country can be even more stressful when relocating with children. Supporting your employee in the school search can be invaluable. Considering the importance of education, people certainly want the best for their child.
School search is an important topic to think about as part of the employee relocation process and needs to be considered in advance. It’s important to check all the positive and negative aspects of the schooling system to give children the best education. The decision is an investment in the future and requires careful consideration.
We have years of experience working with all international and foreign language schools in the countries where we offer relocation services.
Lease negotiations
Our relocation services also cover lease negotiation. We always carefully check any agreements and check-in documents. Our goal is to create a mutually beneficial lease agreement that meets the client's specific needs and objectives.
We can coordinate the lease process for selected property, covering steps such as:
- Lease negotiation, preparation and review
- Inclusion of a diplomatic clause, if possible
- Reviewing the lease together with the transferee to ensure they understand the terms
- Providing lease details in English if the lease isn’t available in English
- Obtaining all the required signatures for the lease
- Obtaining all the information needed from the landlord to facilitate ongoing tenancy management and providing a fully executed lease agreement within 24 hours
- Coordinating any pre-move-in refurbishments or repairs
- Conducting an inspection together with the transferee to document the condition of the property and provide a detailed inventory inspection report.
Expert relocation support for seamless departure
This is the final step in the employee relocation journey as they prepare to move on to their next destination. Our relocation services are tailored to meet your specific needs, ensuring that your employees and their families feel comfortable and supported every step of the way.
We’ll advise on and assist with the termination of the housing lease, including:
- Submitting the lease termination letter to the landlord in accordance with the lease terms
- Carrying out a pre-move-out inspection with the transferee to determine any action needed to prepare the property for the final walk–through if needed
- Coordinating and attending the final walk-through and providing a report on the condition of the property
- Coordinating and negotiating dilapidation claims and any repairs if needed
- Coordinating and assisting with recovering security deposits
We’ll also coordinate and assist with:
- Closing utility accounts, disconnecting telephone(s)
- Facilitating payment of final accounts
- Deregistration from local government services (i.e. giving notice of departure)
- Recovering school deposits
- Terminating bank accounts
- Terminating any local licences
- Terminating club and association memberships
- Terminating appliance and furniture leases, arranging the disposal or sale of the items
Pre-decision area orientation
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Our team
View our team
Iveta
A managing partner at PIRGROUP Latvia. Iveta provides clear directions for the success of the company, and a trustworthy partner with an open - minded and flexible approach. The dedication to helping others navigate the challenges of relocation is truly commendable and sets a high standard for the company's service delivery.
Kristine
Productive and hard-working, senior relocation consultant Kristine is dedicated to ensuring a seamless relocation. She’s always ready to support colleagues and clients and will put in all her efforts to simplify the entire moving process.
Rimante
Experienced and professional senior account manager Rimante will prepare a bespoke proposal designed to meet your company’s budget and needs. She’s always happy to communicate and advise.
Melanija
Lawyer Melanija will find the best solution for your employee immigration process. She knows all the hidden challenges and will advise on the best strategies for success.